Job Pack – Finance Assistant (Anonymised & Reporting Line Removed)

Post Title: Finance Assistant

Main Purpose of the Job

To carry out a broad range of finance duties, including recording income and expenditure, producing bank reconciliations, and maintaining the Fixed Asset Register. The post holder will comply with all Financial Regulations and Procedures and ensure confidentiality of information at all times.

Main Responsibilities

Undertake general finance duties, including data input, producing analysis and ad hoc reports using Microsoft Excel, and other tasks as required.

Import payment files and record credit card income daily, ensuring compliance with PCI DSS regulations.

Post all income and expenditure to the cashbook daily and produce a full bank reconciliation weekly.

Maintain the Fixed Asset Register, including processing additions and disposals, and carrying out inventory/asset checks.

Prepare weekly payment runs and upload BACS files to the banking system, verifying payments in line with organisational Financial Procedures and confirming accurate VAT treatment.

Support month-end tasks, including calculating prepayments and accruals, posting journals, and providing ad hoc analysis.

Assist in collating information required by external stakeholders, including auditors and funding bodies.

Maintain appropriate financial records, including reconciliation of funding received and disbursed, and produce analysis of miscellaneous income and grant funding.

Assist in collating data for the organisation’s annual Financial Statements.

Other Responsibilities

Comply with all relevant organisational policies and procedures, including actively supporting and promoting equality, diversity and inclusion.

Adhere to and support implementation of Health and Safety policies and procedures, ensuring compliance with relevant legislation and codes of practice.

Carry out any other duties commensurate with the grade and responsibilities of the role as required.

Person Specification
Qualifications
Criteria Essential/Desirable Assessment Method
GCSEs (or equivalent) including English and Mathematics at grade C/4 or above Essential Application / Interview
AAT Level 4, or part-qualified ACCA/CIMA (or equivalent) Essential Application / Interview
Skills / Knowledge
Criteria Essential/Desirable Assessment Method
Excellent verbal and written communication skills Essential Application / Interview
Strong attention to detail Essential Application / Interview
Proficiency in Microsoft Excel Essential Application / Interview
Experience
Criteria Essential/Desirable Assessment Method
Substantial and relevant finance experience, including cashbook entry, bank reconciliations, accruals and prepayment calculations Essential Application / Interview
Highly organised, able to work quickly and accurately both independently and within a team Essential Application / Interview
Knowledge of Civica Financials or similar finance systems Desirable Application / Interview
Experience working to strict deadlines Essential Application / Interview
Experience maintaining a Fixed Asset Register and understanding depreciation policy Essential Application / Interview

Note: This job description serves as a guide and may be reviewed and updated as required.