Core purpose of role
Reporting to the Assistant Head of Procurement, this post will be responsible for carrying out procurement activities for the University, including running end-to-end tendering processes, whilst ensuring compliance with the University’s financial and procurement regulations and ensuring best practices and value for money principles are upheld, together with maximising commercial and social value benefits in all its non-pay expenditure.
The Procurement Officer will have knowledge of the legislative requirements of procurement, tendering and other key UK and Welsh Government policy objectives to ensure legislative compliance and minimise the risk of challenge to the University. The role will assist in providing key contributions towards the procurement strategy, contract management process and reporting mechanisms.
Key responsibilities and contributions
• Assisting the team in the delivery and management of all aspects of the University’s procurement function including tendering and contracting activities for a wide range of goods, services and works. This will include pre-market engagement, options appraisals, drafting tender and further competition documentation, managing the tendering process using the University’s tendering tools, managing the tender evaluation process, drafting contract documentation and contract management with stakeholder departments.
• Working closely and effectively with the University’s professional service departments and Schools to ensure procurement requirements are identified and specified correctly.
• Contribute to the key developments and manage the day-to-day operations of the University’s e-payment solution using Purchase cards and the Barclaycard Spend Management portal.
• Provide advice and guidance to staff at all levels on all aspects of procurement and the achievement of value for money and social value.
• Generate reports and carry out analysis of management information to support the University’s departments and schools.
• Provide procurement end user training on the University’s Finance System, a Unit 4 Business World product and the Barclaycard Spend Management Portal.

Job Description

• Assist in the management and updating of the Procurement Intranet site.
• Provide resilience in line managing the Procurement Administrator role and be responsible for the operation of the department in the absence of the Head and Assistant Heads.
• Support and assist the Procurement Assistant role in managing the Procurement mailbox Helpdesk function, acting as resilience for this postholder in their absence.
• Manage all enquiries and administrative functions as required in a timely and efficient manner.